Rentals

The City of Daytona Beach Shores offers the ability to rent out portions or the entirety of the Community Center for Weddings, Parties, Special Interest Clubs, Business Organizational Functions, or other uses.

Any use must be compatible with the established functions and purpose of the facility.  City of Daytona Beach Shores sponsored events and programs have a priority status over all events at the facility.

The Shores Community Center’s intent and purpose is to accommodate a broad range of recreational, cultural and social activities for city residents, as well as to City-operated programs. Use by other groups will be permitted on a limited basis. 

Available Rental Space Sq Foot Capacity
Community Room Full 3000 176-200
Community Room (1/2 Room) 1500 88-100
Meeting Rooms * 104 6-15
1st Floor Activity Room 1086 48-72
* Included in Community Room Rental

Fees

Rental Space Mon-Thurs (5 pm -9 pm) Friday (5 pm - 11 pm) Saturday (8 am - 11 pm) Sunday (12 pm - 8 pm) Holiday* (12 pm - 11 pm)
Community Room Full $150/hr $225/hr $250/hr $225/hr $250/hr
Community Room (1/2 Room) $75/hr $150/hr $175/hr $150/hr $200/hr
Kitchen * $100 Deposit $100 Deposit $100 Deposit $100 Deposit $100 Deposit
1st Floor Activity Room $50/hr $150/hr $150/hr $150/hr $150/hr
*Rentable with Full Community Room or Community Room A

Note: Minimum 4-Hour Rental


Deposits:
  • Cleaning/Damage: $300
  • Alcohol Use/Serve: $200

Cancellation Policy

A notice of cancellation and request for refund must be received in writing and submitted to the Community Center Coordinator.

A refund of remaining fees, if applicable, based on procedures listed below will be mailed to the applicant.

  1. When written cancellation notice is received at least 30 days before the use date, a full refund of the room rental fees and additional fees will be processed minus a $20 cancellation fee.

  2. When written cancellation notice is received less than 30 days prior to the use date, there will be no refund of room rental fees.

No refunds are given for:

  • No shows

  • Changes in equipment orders two weeks prior to use

  • Use ends earlier than time defined in Use Permit

  • Less than required notice

  • Cleaning/damage deposit if facility is not left clean or damage to property has occurred

  • Unsatisfactory use of facility

  • TULIP Insurance Program

FAQs
 

What rooms are available for rent at the Shores Community Center?

Answer: 

First Floor:  Activity Room (Weekends Only)

Second Floor: 

  • Community Room (Can be divided in half  (A half).  Maximum seating: 176 banquet seating and 200 theater style seating

  • The Veteran’s Garden area is not available as a sole rental.  Its’ use will be included with a full Community Room rental. 
     

What is the process for reserving a rental space at the Shores Community Center?

Answer: All rentals are first come, first served. Complete the Application for Use and submit to the Center.  Determination will be made re availability and an appointment will be arranged to complete the process.

 

Can I have a DJ or band in The Grand Ballroom at the Shores Center for my reception or event?

Answer: Yes. However, the City of Daytona Beach Shores has a standing noise ordinance. This noise ordinance is complaint driven and the rental party may be asked to turn down, or turn off, any music not meeting the City’s requirements. Please inform your chosen DJ/Band of the City’s strict noise ordinance which can be provided. No DJ, bands, recorded music, amplifiers or speakers are allowed outside the Community Center. Acoustic music is allowed in the Veteran’s Garden area until 8:00 p.m.

 

How may I decorate the Shores Community Center?

Answer: Decorations are permitted as stated in the Facilities Use Operations Manual and must be approved by the Community Center management. Decorations are permitted only in the space you have rented. It is the responsibility of the renter to remove ALL decorations immediately after the event. 

The Community Center does not have storage facilities for the decorations prior to, or following, your event. Tape, tacks, nails, staples, etc. are not permitted to attach your decorations. Glitter and other confetti-like decorations are also prohibited.

 

Can I have candles at The Shores Community Center?

Answer:  Open flame is only allowed in a safe container. Placement and type to be approved by the Community Center Coordinator. No eternity candles or incense is allowed.

 

Can I choose my own vendors at The Shores Community Center?

Answer: Caterers:  You may choose your own caterer. You may choose your own DJ, florist, and other vendors. You must make prior arrangements with staff for deliveries.

 

Can I serve my own food at my event?

Answer  Yes, for groups of less than 75.  If a group of 75 or more, the use of a caterer is mandatory.  For non-catered events, the rental party may bring in and serve simple or prepared food items. Examples would be continental breakfast, boxed lunches, party trays, etc. No heating elements (hot plates) are permitted, with the exception of sterno for chafing dishes. Renter is responsible for all set-up, serving and clean-up, all of which must occur during the rental period.  Additional fee will be charged for kitchen use.

  

Can I have alcohol at the Shores Community Center?

Answer:  Alcohol is permitted inside the Shores Community Center and in the Veterans Garden only.  For all rentals, regardless of the number of attendees, where alcohol is to be provided, the tenant must purchase an insurance policy through the City’s Tenant User Liability Insurance Program(TULIP).  This policy must include the additional alcohol rider.  No alcohol may be sold under this policy.

A TULIP policy can be purchased through the following website:

www.OneBeaconEntertainment.com  City Code: 0501 – BON

Allowed exceptions to the above policy:

  1. Licensed Catering Service
    At events where a licensed caterer is used, liquor can be sold or provided by the caterer but only if the caterer has a liquor license and can evidence their own liquor liability with the City listed as an additional insured on the policy. The tenant may have a “cash bar” at the event.

    If the caterer is selling liquor, they must provide the City with evidence of their liquor liability coverage before the event occurs with the City listed as an additional insured on the policy.

    If the caterer is simply pouring and serving the liquor provided by the tenant at no charge, no liquor license and no liquor liability would be required from the caterer. The tenant must still purchase the TULIP policy with an alcohol rider as described above.

  2. Licensed Bartending Service
    At events where a licensed bartending service is used, liquor can be sold or provided by the Bartending service but only if the bartending service has a liquor license and can evidence their own liquor liability with the City listed as an additional insured on the policy. The tenant may have a “cash bar” at the event.

    If the bartending service is selling liquor, they must provide the City with evidence of their liquor liability coverage before the event occurs with the City listed as an additional insured on the policy.

    If the bartending service is simply pouring and serving the liquor provided by the tenant at no charge, no liquor license and no liquor liability would be required from the bartending service. The tenant must still purchase the TULIP policy with an alcohol rider as described above.

How late can I stay at the Shores Community Center?

Answer:  Wedding planners and caterers may have additional pre-arranged time to setup or cleanup prior to or following your event.  However, your event must end and all guests and renters (along with their personal belongings and decor) must vacate the premises by the end of your rental period.  

 

What if we’re having a great time and stay later than our rental period?

Answer: The standard hourly rental rate for each area rented will be doubled and charged for any time you are in the building past your rental period (no discounts will apply). No events past 11:00 p.m. on weekends and 10:00pm weeknights.